Article 66 - Records

1. The invoices, books, records and accounting documents required to be maintained by a Taxable Person in accordance with the Law and these Regulations shall be kept for a minimum
period of six (6) years from the end of the Tax Period to which they relate. 

Records with respect to Capital Assets must be kept for a minimum of the Adjustment Period for these Capital Assets prescribed in article fifty-two of these Regulations, plus five (5) years, with such period starting from the date those Capital Assets are acquired by the Taxable Person.

2. Records shall be kept in Arabic, and all Tax Invoices shall be issued in Arabic in addition to any other language also shown on the Tax Invoices as a translation

3 Records shall be kept in the Kingdom either physically or through an access to the relevant server where these records are stored. In cases where the Taxable Person opts to store the records electronically, the following conditions shall be met:

a) the computer system or server must be physically located in the Kingdom. A Taxable Person who has a fixed establishment in the Kingdom may have its central computer outside the Kingdom, provided it has a terminal at the subsidiary in the Kingdom through which all data and entries regarding the account of the fixed establishment in the Kingdom can be accessed,

b) without prejudice to any obligation under other regulations, whenever and to the extent practicably possible data shall be entered into the computer system in the Arabic language and shall be an identical copy of said books,

c) original supporting documents for all entries in accounting books shall be kept locally,

d) final accounts and balance sheet may be generated directly by a computer. In the case of using a conventional accounting method with computer assistance for some account items, all settlement entries shall be provided in Arabic,

e) the Taxable Person shall document computer data entry and processing system of accounting entries for reference if necessary,

f) the Taxable Person shall have necessary security measures and adequate controls which can be reviewed and examined to prevent tampering,

g) the Authority may review electronically the systems and programs applied by the Taxable Person to prepare its computerised accounts.

4. The Taxable Person may appoint a third party to comply with the record storage requirements. The Taxable Person in all cases remains directly responsible for such compliance.

5. The Tax Representative of a Non-Resident Person with no establishment in the Kingdom must maintain the invoices, books, records and accounting documents of the Non-Resident Person.

6. The Authority shall at all times reserve the right to require additional records be provided by a Person for the purposes of registration, examination and assessment procedures in cases where the Authority considers it necessary and has a justifiable reason for such requiring such additional records. The Authority shall, where applicable, notify the Taxable Person that it requires such additional records and shall allow a reasonable time for the Taxable Person to submit the additional records.